Saving Money Through Standardization

Businesses, particularly management personnel, are always concerned about costs. Budgets are limited and cost cutting is a priority. One of the ways in which you can save your business some money is through standardization.

Let’s take a look at printers as an example. It’s not uncommon to walk into a business, particularly a smaller one, that has several different types of printers. This can actually cost the business more money. In terms of printer consumables, if you have the same printers throughout, you can buy things such as toner and ink cartridges in bulk and receive volume discounts.

On the other hand, if you have different printers throughout the network, different consumables have to be ordered for each printer. You’ll probably be ordering them in small quantities so any volume discounts won’t be applicable.

Standardizing can also reduce administration costs. Going back to the idea of standardizing printers, if all printers are the same throughout a business, less time will be spent troubleshooting problems. As opposed to having to know how to troubleshoot printers of different makes and models.

It may not be reasonable to expect a business to have identical printers throughout the network, but standardizing them as much as possible can help to reduce costs. Of course, you can apply this idea to many other aspects such as computer hardware, networking devices, and so on.