My Top 5 Favorite Word Tips For 2010

With the year still being relatively new, I’m taking this opportunity to recap my top 5 Word tips for 2010:

My Top 5 Favorite Word Tips For 2010
Photo by Adam Jenkins

Switch Between Documents Using Tabs

If you like tabbed browsing in Internet Explorer, you’ll love this add-on for Word 2007/2010.

By installing the Word Add-in Tabs, you can switch between open documents using tabs. You won’t have to use the taskbar to switch between windows.

Once you download the Word Add-in Tab, launch the installer and complete the steps described below:

  1. Click Accept to accept the end user license agreement.
  2. If any requirements are missing, such as Visual Studio Tools, click Accept to install any necessary components.
  3. Click Install.

Once the installation is complete, you’ll find a Tabs bar underneath the Ribbon. As you open additional documents, you’ll see new tabs inside Word, instead of new windows. To switch between documents, simply click the appropriate tab within Word.

Open Multiple Word Documents at Once

There are multiple was to open a Word document. You can browse to and double click the document. You can use the File | Open comment within Word. You can also use the My Recent Documents list.

Did you know that you can open multiple files at once, instead of having to open each document separately? You can open multiple files using the steps described below:

  1. Within Word, click the Microsoft Office button and click Open.
  2. From the Open window, hold down the CTRL key and click each file you want to open.
  3. Click Open.

This tip works with most Office application so you can use it to open multiple presentations, spreadsheets, etc.

Help! There is a Line in My Word Document That I Can’t Get Rid Of.

If a line appears in your document that you cannot select and therefore cannot delete, it may be a paragraph border. Word creates it when you type three or more hyphens, underscores, equal signs, asterisks, tildes, or hash signs and then press Enter. By default, Word converts these characters into a border at the bottom of the paragraph.

To get rid of the line in Word 2007:

  1. Click the Home tab.
  2. Within the Paragraph group, click the arrow beside the Border button.
  3. Select No Border.

Edit a Word 2007 Document in Print Preview Mode

The answer is yes and it is simple to do. With your document in Print Preview, click the Magnifier within the Preview group. This disables the Magnifier and turns the insertion point back into the I-beam cursor. Now you can edit the document as though you are in Normal view. If you need to zoom, just turn on the Magnifier again.

Automatically Summarize a Document In Word 2007

Word 2007 includes an AutoSummarize feature that identifies the key point within a document. It identifies key points by analyzing the document and assigning a score to each sentence. Sentences containing words used more frequently throughout a document are given higher scores. The highest scoring sentences are included in the summary.

To automatically summarize a document in Word 2007:

  1. Click the Microsoft Office Button and click Word Options.
  2. Click Customize.
  3. In the list under Choose commands from, click All Commands.
  4. Click AutoSummary Tools and click Add.
  5. From the Quick Access Toolbar, click AutoSummary Tools.
  6. Click AutoSummarize.
  7. Select the type of summary that you want.
    1. In the Percent of original box, select the level of detail to include in the summary. To include more detail, select a higher percentage.
    2. Click OK.