If, like me, you have several Gmail accounts for business and pleasure, you may be getting tired of juggling them around. Here are a couple of tools to make it easier.
First of all, if you haven’t been exploring in the Settings window much, you may not be aware of the Accounts section. It gives you access to a Gmail function that allows you to send mail from several different addresses, working from one page. You can even set it up to use non-Gmail accounts if you like, and you have options for setting “reply to” addresses as well.
Combine the above with the auto-forwarding feature, and you can manage all your mail from one window. If you need to, you can set the forwarding account to archive your mail, filter it, etc. before it’s forwarded.
To further ease the multiple account problem, there’s now a Firefox extension called Gmail Manager that allows you to manage multiple Gmail accounts and receive new mail notifications. You can log into all your accounts at once, and it displays account details including unread messages, saved drafts, spam messages, labels with new mail, space used, and new mail snippets. Best of all, since you’re already logged in, you can switch from one account to another in no more time than is necessary for the new windows to load. This is a real time-saver, even though the forwarding/multiple address tricks minimize the need to do so.
Lately I’ve been doing a lot of business on the fly. The ready availability of Gmail on all the computers I use, combined with its excellent archiving, search, and the functions described here, make my life much easier. Everyone has favorite answers to certain problems, and we all think ours are among the best. These are mine. Your mileage may vary.