In a previous article, I showed you how to create your own signature in Outlook. Once you have a signature created you can configure Outlook to automatically add it to all your new messages or you can manually add it to specific messages.

To have Outlook automatically add your signature to messages:

  1. Within Outlook, click Options from the Tools menu.
  2. Click the Mail Format tab.
  3. Use the drop down arrow beside the Compose in this message format option to select the format you want to use with your signature.
  4. Use the drop down arrow beside the Signature for new messages option to select the signature you want to add to your new messages.
  5. Use the drop down arrow beside the Signatures for replies and forwards option to select the signature you want to add to these messages.
  6. Click OK.

To manually add a signature to a message:

  • Within the message, place the cursor where you want the signature inserted.
  • From the Insert menu, point to AutoText, point to Signature, and select the signature you want to add.

    [tags]windows,microsoft,office,diana huggins,outlook,signature,messages[/tags]