Microsoft Word makes it very easy to copy text formatting with the Format Painter icon. As the name implies, you can paint specific text formatting to other areas of your document.

The Format Painter icon looks like a paintbrush. If you do not see it on the toolbar, click Commands from the Tools menu, navigate to Format, and drag the Paintbrush icon onto the toolbar.

With the Format Painter icon now visible, you can use it to copy text, as described below:

  1. Highlight the text containing the formatting you want to copy.
  2. Click the Format Painter icon on the toolbar.
  3. Highlight the text that you want to apply the formatting. The text formatting will be applied to the text.

If you want to apply copied formatting to different areas of a document, double click the Format Painter icon. You can apply the copy text repeatedly until you press Esc.