The Track Changes feature of Word is a life-saver when multiple people make changes to a document. By enabling the feature, Word keeps track of all changes and comments made to a document so you are able to see them.

There are two different options for viewing changes and comments. Word usually displays changes and comments appear in balloons. However, you can have them appear in a separate pane called the Reviewing Pane.

To have changes and comments the Reviewing Pane:

  1. Click the Show button on the Track Changes toolbar.
  2. Click the Reviewing Pane button. The Reviewing Pane will appear along the bottom of your document.

Word also lets you view a document at different points of the editing process. Normally when you open a document, Word displays the document in the Final Showing Markup view. This means Word shows all tracked changes and comments.

You can use the Display for Review list, within the Tracking group, to view a document at various stages of the editing process. There are four views that you can choose:

  • Final Showing Markup – Word shows all tracked changes and comments.
  • Final – Word shows all changes incorporated into the text and without tracked changes showing. However, any tracked changes or comments that have not been accepted, rejected, or deleted remain in the document.
  • Original Showing Markup – Word shows the original text with tracked changes and comments.
  • Original – Word shows the original document without tracked changes and comments showing. However, any tracked changes or comments in the document that have not been accepted, rejected, or deleted remain in the document.

[awsbullet:bruce campbell]