I’ve come across many teams who have re-occurring meetings, even though they don’t have agendas. Some people feel that regular meetings are important. However, holding meetings for the sake of holding meetings is a great way to alienate attendees. Why is that? Meetings without actionable agendas are a waste of your attendees’ time. What ends up happening is you meet to discuss what to discuss as opposed to specific action steps. The result — a lot wasted time. It’s much better to be conscious of people’s time and only call meetings when you have a concrete purpose.
Furthermore, each meeting should end with an action step that identified who will do what by when. You should question the purpose of any meeting that ends without at least one concrete actionable item. If there are no actionable outcomes, chances are you didn’t need the meeting.