I used to wish that there were just a few more hours in a day because it always seemed like there weren’t enough hours to get everything done. That was up until I took a closer look at how I was actually using the time that I did have. By following a few simple steps I was able to get more done in a less amount of time.
If you’re ready to admit that maybe you don’t need more hours but instead need to better utilize the time that you do have, here are a few simple steps that you can follow.
- Plan out your day. Before you even get down to working on what you need to, spend a few minutes first thing in the morning or the previous evening and write down everything you need to accomplish for the day.
- Prioritize your tasks. There are times that you won’t be able to get everything done in one day. Once you write down what you need to accomplish, prioritize those tasks so you know which ones are critical for the day.
- Determine how long each task will take. This will help you when it comes time to scheduling your tasks.
- Schedule your tasks. Take a look at each task on your list and schedule a time during the day when you will each one. There are two approaches you can take for scheduling. You can schedule tasks in order so you complete the highest priority task first, followed by the second, and so on. Alternatively, you can schedule the highest priority tasks during your most productive hours.
- Evaluate the importance of interruptions. Additional tasks that were not on your original to do list often come up throughout the day. When they do, you need to evaluate their importance. This way you are not putting aside a high priority item to complete something that is less important.
- Stick to your list. As much as possible, complete your tasks in the order that they appear in your to do list and work through tasks one at a time.
- Remove distractions. It is easier to complete a task when there are few distractions. If you work from home, turn of the TV and the phone or close the door to your office. By dedicating 100% of your attention to the task at hand, you will find that you can complete it much faster.