Office 2010 lets you restrict who can edit your document and the types of edits he or she can make. For example, you can prevent someone from editing the title of a document. In Office 2010, this is referred to as Restricted Editing.
Note: Restricted Editing is only available in Word and Excel. It is not available in other Office 2010 applications.
To configure Restricted Editing in Word 2010:
- Open the document for which you want to restrict editing.
- Click on the File tab to access Backstage view.
- Click Info, then Protect Document and select Restrict Editing. The Restrict Formatting and Editing menu appears on the right side of the document.
- To apply formatting restrictions, click the Limit formatting to a selection of styles option and click Settings. Now you can get specific about the types of formatting changes a person can make to your document. Once you selected the options you want to allow or restrict, click OK to return to the Restrict Formatting and Editing menu.
- Under the Exceptions (Optional) heading, select which users can edit your document. Click More users.
- Enter in the appropriate user names and click OK.
- From the Restrict Formatting and Editing menu, click Yes, Start Enforcing Protection. When prompted, enter in a password to change the restrictions and click OK.