Some people are very particular when it comes to spacing and alignment within a document. In fact, improper spacing and alignment can distract your readers, drawing their attention away from what is most important — the content and key messages.

There should be an image here!

When you’re proofreading your documents, you should check the spacing and alignment. You can do so in Word using the ruler and gridlines — both of which are disabled.

To turn on the ruler in Word 2007, click the View ribbon. Within the Show/Hide group, click Ruler. You’ll immediately notice a ruler along the top of your document.

To turn on gridlines, repeat the steps described above, only this time, select the Gridlines option within the Show/Hide group. When gridlines are turned on, Word places light gray gridlines over your document, which are extremely helpful when checking alignment and spacing.