Here is one of my favorite tips for Word 2007.
I often review documents and as I read them, I highlight different text selections throughout. I needed a way to copy those highlighted selections into a separate document. Previously I would do it manually. This meant selecting a highlighted selection, pressing Ctrl + C to copy it to the clipboard, switching to my new document and pressing Ctrl + V to paste the selection. I would repeat this for each highlighted selection in my document. A time consuming process when I highlighted many selections.
Fortunately, there is a much easier way to accomplish this in Word 2007, as described below.
- Within your document, press Ctrl+F to display the Find tab on the Find and Replace dialog box.
- Do not type anything in the Find what dialog box (make sure it is blank).
- Click the More button to access advanced Find settings.
- Click Format and choose Highlight.
- Select the Highlight All Items Found In check box.
- Click Find All. All of the highlighted text in the document is selected.
- Press Ctrl + C to copy all the selections to the Clipboard.
- Open a new document and press Ctrl + V.