One of the great things living in a world with so much broadband access available is the various server software that allows for easy collaboration. And who wouldn’t want such a thing, as it means you’re not having to spend your time huddled down in email trying to get the latest documents and other items to others you’re working with. Simple document sharing has become a major key in being able to work from a home office while remaining connected with others.
Commonly used document collaboration suites
The first and perhaps most obvious is document collaboration option is Google Docs. After all, it’s free, readily available, and very easy to use. Second to this would likely be Microsoft Office Live, as it offers much of the same functionality. It happens to share many of the same considerations as Google Docs.
Another great alternative to both of these would be HyperOffice. The focus of HyperOffice specifically is the sharing aspect. Web folders, various document management features, etc. It’s actually pretty powerful if using MS or Google isn’t your thing. In the end though, it’s really a tool for document sharing and perhaps not as full featured as MS’ or Google’s document collaboration solutions.
Lastly, there is Zoho Docs. Basically like Google or MS Docs, but with many more features and benefits. You can either elect to go with the free option or opt for something better with one of the two paid tiers. In either case, it’s a great value and should be looked into if you want a fantastic third party solution.
Using one or all?
Based on my experience, I would choose one solution and stick with it. I only say this as many people out there are temped to go ahead and choose to try and move their work around to other collaboration solutions at a later date. This is messy and should be avoided. If you’re concerned about finding something that is good enough for your small business, I’d suggest sticking with Zoho. Worst case, you can grow your list of options available without having to fear outgrowing anything. It’s the solution I’d suggest based on available function and features.