Word’s Spelling & Grammar feature is great because it picks up those spelling and grammar errors that you missed. However, for technical folks who often have code within their documents, it’s not so great because Word stops at any and all unrecognizable terms.

There are a few ways to get around the problem, all of which are not effortless. One option is to add the terms to the dictionary. The challenge with this option is that you have to add all the terms to the dictionary. Another option is to just click Ignore All for each term or phrase as you run the Spelling & Grammar check. Depending on the length of your document, this can also take significant time.

The third option is to apply a style to the specialized terms and blocks of text and skip that particular style in the spelling and grammar check. Like the two options above, it does require some effort, as described below.

  1. Apply a style to the terms and phrases that you want skipped. Be sure to apply a style that is different from the rest of the styles used in your document.
  2. Click Home tab and click the Styles window launcher.
  3. Word - Skip Specialized Terms when You Spell Check

  4. The Styles window appears. From the list of Styles, select the style you want to skip. This is the style you applied to your text in step 1.
  5. From the Styles drop down list, click Modify.
  6. Word - Skip Specialized Terms when You Spell Check

  7. From the Modify Styles window, click the Format button and click Language.
  8. Word - Skip Specialized Terms when You Spell Check

  9. From the Language window, select the Do not check spelling or grammar options.
  10. Word - Skip Specialized Terms when You Spell Check

  11. Click OK.