In the following tip, you’ll learn how to pin a document to the Recent Documents list in Word 2007 or Word 2010, making it quick and easy to open your favorite files.
What is the Recent Documents list? If you use Microsoft Word, you have probably seen the list of documents that appear when you click the Microsoft Office button in the top corner. These are the documents that you most recently opened. The Recent Documents list offers a quick and easy way for you to open documents.
By default, the Recent Documents list is generated automatically by Word based on the documents that you open. The list changes as you open different files. However, if you frequently open a specific document, you can pin it to the list. By doing so, the document always remains on the Recent Documents list until you remove it.
Personally, I love this feature that first appeared in Office 2007. It also works in Word, Excel, PowerPoint, and Access.
As I mentioned, click the Microsoft Office button to see the Recent Documents list. You’ll notice that each document in the list has a pin icon beside it. Simply click the pin beside the document or documents that you want to keep on the list.
Once you click the pin icon beside a document, the icon changes to a push pin.
Now when you want to open the document, simply select it from the Recent Documents list.
To keep the Recent Documents list up to date with the files you actually need, make sure you remove any pinned documents when you no longer need quick and easy access to them. All you need to do is click the push pin icon beside the document on the Recent Documents list to remove it.
Note: you can also increase the number of files on the Recent Documents list in Word 2007 or Word 2010.