Word 2010 includes many features that enable to you work more effectively with others on documents. Some of these features include: Block Authors, Save and Refresh, and Conflict Resolution Mode. In the following article, we’ll look at these features in more detail.
Note: many of the co-authoring features in Word 2010 are only available when your documents are stored on a SharePoint Server 2010.
When you co-author a document that is stored on a SharePoint Server Foundation 2010 site that supports workspaces, you can prevent your co-authors from making changes to specific sections within your document. For example, you can prevent co-authors from making changes to the table of contents.
Using the Block Authors feature is simple. Select the part of the document that you want to prevent others from changing. Click the Review tab. Within the Protect group, click Block Authors. With the section now blocked, you co-authors are not able to make changes to the section.
Save and Refresh
One of the great new features in Word 2010 is that you can work with others on the same document without interfering with one another’s work or locking each other out of a document. Again, if your document is stored on a SharePoint Server Foundation 2010, clicking the Save option does more than just update the document with your changes. Clicking the Save option does the following:
- Saves any changes you have made to the file on the server
- Updates the file you are viewing with any changes made by other authors
- Stores the previous version
Furthermore, you have the ability to compare current versions of the document with previous versions. To compare versions click the File tab, click Info, and then click the stored version of the document. You can use the Compare feature on the Review tab to compare that version with the current version of the document.
Note: Many of the co-authoring features are available in other Microsoft Office 2010 applications, including, Microsoft PowerPoint 2010, Microsoft Word 2010, and Microsoft OneNote 2010 documents on SharePoint Server 2010. The new co-authoring functionality is also supported in Excel Web App and OneNote Web App.