One of the challenges of delivering a Slide Show view is that you do not have access to your speaker notes, unless you wrote them down or printed a hard copy. However, if you use Presenter View instead, you can run your presentation from one monitor while the audience views your presentation on a second monitor. This lets you, as the presenter, view thumbnails so you know what slides are coming up as well as your speaker notes.
In order to use Presenter View, the computer on which you are running the presentation must support multiple monitors. Most computers nowadays provide support for at least two monitors. PowerPoint only supports the use of two monitors for a presentation. However, you can run your presentation on more than two monitors if they are connected to a single computer. All you need to do is turn on multiple monitor support.
If you want to use Presenter View, you need to configure PowerPoint to use multiple monitors as described below.
On the Slide Show tab, in the Monitors group, click Use Presenter View.
Select the Monitor tab.
Select the monitor icon that you want to use to view your speaker notes, and then select the This is my main monitor option.
Select the monitor icon for the second monitor that the audience will view, select the Extend my Windows Desktop onto this monitor check box, and then click OK.
On the Slide Show tab, in the Monitors group, ensure that the monitor on which you want the audience to see your presentation appears in the Show On list.
Now you know how to use PowerPoint’s Presenter View. As you can see, PowerPoint’s Presenter View can be a helpful addition to any speaker’s armory of presentation tools. No more Post-It notes or scraps of paper to prompt you along your intended course will ever be necessary again.