Open Multiple Word Documents At Once

There are multiple was to open a Word document. You can browse to and double click the document. You can use the File | Open comment within Word. You can also use the My Recent Documents list.

There should be an image here!Did you know that you can open multiple files at once, instead of having to open each document separately? You can open multiple files using the steps described below:

  1. Within Word, click the Microsoft Office button and click Open.
  2. From the Open window, hold down the CTRL key and click each file you want to open.
  3. Click Open.

This tip works with most Office application so you can use it to open multiple presentations, spreadsheets, etc.

[Photo above by Jennifer Chernoff / CC BY-ND 2.0]

Use Captions To Clarify Objects In Your Word 2007 Documents

Although obvious to you, not everyone reading your document will understand each table, diagram, chart, etc. By adding captions to objects in your document, you can provide further clarification to your readers.

To add a caption to an object in Word 2007:

  1. Select the object for which you want to add a caption.
  2. Click the References menu.
  3. Within the Captions group, click Insert Caption.
  4. In the Caption field, type a description for the object.
  5. Click the drop down arrow beside Label and select the label type (e.g. figure, equation, or table).
  6. Click OK.

Mark Text For Indexing In Word

In a previous tip, I showed you how to create an index in Word 2010. Once your index is created, it’s easy to mark text for indexing. First bookmark the text you want to index. Second, add an index entry for the bookmark. The specific steps are described below in more detail.

  1. Select the text you want to index. Click Insert and then click Bookmark.
  2. Type in a name for the bookmark and click Add.
  3. Place the cursor after the newly bookmarked text.
  4. Click References and then click Mark Entry.
  5. Type in a name to the main entry.
  6. If the text spans multiple pages, select Page Range, and select the Bookmark from the drop-down.
  7. Click Mark.

How Do I Delete A Style In Word?

Word comes with standard styles but you can also create your own. In previous tips, I showed you how to create your own styles in various versions of Word.

If you create a style and no longer use it, you may want to get rid of it. The steps below outline how you can delete a style. Keep in mind that you can delete any style you create but you cannot delete any of the standard Word styles.

To delete a style in Word 2007:

  1. Press CTRL + SHIFT + ALT + S to open the Styles window.
  2. Hover the mouse pointer over the appropriate style.
  3. Click the drop down arrow that appears beside the style.
  4. Click Delete from the menu.
  5. Click Yes to confirm your actions.

Microsoft Office 2010 Inside Out

There should be an image here!Dive into the essential features in Microsoft Office Access 2010, Excel 2010, Outlook 2010, PowerPoint 2010, and Word 2010. Microsoft Office 2010 Inside Out is a supremely organized reference is packed with hundreds of timesaving solutions, troubleshooting tips, and workarounds. It’s all muscle and no fluff. Discover how the experts tackle what’s new in your favorite Office applications — and challenge yourself to new levels of mastery!

  • Expertly manage your inbox and business information.
  • Master document-layout and formatting techniques.
  • Build spreadsheets for complex calculations and data analysis.
  • Design databases; build data-collection forms; manipulate data.
  • Learn advanced techniques for creating charts and reports.
  • Create dynamic slides and presentations; use special effects.
  • Configure security and privacy settings.
  • Write macros using Microsoft Visual Basic for Applications.
  • Explore powerful new collaboration features.

Customize The To-Do Bar In Outlook 2010

There should be an image here!I’ve mentioned this before and I’ll say it again, the To-Do Bar in Outlook is a great feature. When I open Outlook I can see at a glance what appointments and tasks I have coming up. To really make the To-Do Bar work for you, consider customizing it to meet your specific requirements. For example, I removed the Date Navigator because I only want to see my upcoming appointments and tasks.

To customize the To-Do Bar in Outlook 2010:

  1. While in Mail, Calendar, Contacts or Tasks, click the View tab.
  2. Within the Layout group, click To-Do Bar to open a drop-down menu.
  3. Select one or more of the following options:
    • Click Date Navigator to see a calendar page in the To-Do Bar.
    • Click Appointments to see upcoming appointment in the To-Do Bar.
    • Click Task List to see your list of tasks in the To-Do Bar.

[Photo above by Jeremy Keith / CC BY-ND 2.0]

Change The Cursor Direction In Excel 2007

There should be an image here!When you press Enter within an Excel spreadsheet, the cursor automatically moves to the cell below. I find this very annoying at times, particularly when I want the cursor to move to the left instead of down.

It’s easy to change the cursor direction, as described below:

  1. Within Excel, click the Microsoft Office Button and click Excel Options.
  2. Click Advanced.
  3. Under Editing Options, click the drop down arrow beside the After pressing Enter, move selection option and select the appropriate option (down, right, up or left).
  4. Click OK.

Now when you press Enter, the cursor moves in the direction that you selected in step 3.

[Photo above by Jennifer Chernoff / CC BY-ND 2.0]

Quickly Make Copies Of Your Shapes In Word

In a previous tip, I showed you how to make perfectly proportionate shapes, such as circles and squares, in Word. If you need multiple copies of the same shape, you can 1) manually create multiple copies, 2) select the object, then do a copy and paste, or 3) use the quick and easy tip below.

To quickly make a copy of a shape:

  1. Click the shape to select.
  2. Press and hold down the CTRL key.
  3. Drag the object to create a copy in a new location.

Head First Excel

There should be an image here!Do you use Excel for simple lists, but get confused and frustrated when it comes to actually doing something useful with all that data? Stop tearing your hair out: Head First Excel helps you painlessly move from spreadsheet dabbler to savvy user.

Whether you’re completely new to Excel or an experienced user looking to make the program work better for you, this book will help you incorporate Excel into every aspect of your workflow, from a scratch pad for data-based brainstorming to exploratory analysis with PivotTables, optimizing outcomes with Goal Seek, and presenting your conclusions with sophisticated data visualizations.

With Head First Excel, you will learn how to:

  • Organize and clearly present information in a spreadsheet
  • Make calculations across a number of worksheets
  • Change your point of view with sorting, zooming, and filtering
  • Manipulate numerical data to extract and use just what you need
  • Leverage Excel as a grid-based layout program
  • Write formulas for optimal functionality
  • Nest formulas for more complex operations
  • Create sophisticated data visualizations with charts and graphs
  • Use Goal Seek to optimize possible outcomes based on different assumptions
  • Create summaries from large data sets for exploratory data analysis with PivotTables

We think your time is too valuable to waste struggling with new concepts. Using the latest research in cognitive science and learning theory to craft a multi-sensory learning experience, Head First Excel uses a visually rich format designed for the way your brain works, rather than a text-heavy approach that will put you to sleep.

Minimize Outlook 2010 To The System Tray

I hate a cluttered taskbar, which is why I love this tip so much!

By default when Microsoft Outlook is open, an icon appears in the system tray and another on the taskbar. I don’t need two and would much rather reclaim that taskbar space. Fortunately, you can easily change the default so an icon only appears in the system tray.

To minimize Outlook 2010 to the system tray, simply right-click the Outlook icon within the system tray and select the Hide When Minimized option.

Add Line Numbers In The Margin In Word 2007

There should be an image here!Need to add numbers in the margin of your document? It’s a snap to do in Word 2007.

  1. Open your Word 2007 document and click the Page Layout tab on the ribbon.
  2. Click on Line Numbers and then Line Numbering Options. The Page Setup window appears.
  3. Click Line Numbers.
  4. Select the Add line numbering option.
  5. Select your line numbering options such as spacing, sequence, etc.
  6. Click OK.

Now you have line numbers in the margin of your document.

[Photo above by Jennifer Chernoff / CC BY-ND 2.0]

Restrict Who Can Edit Your Documents In Office 2010

There should be an image here!Office 2010 lets you restrict who can edit your document and the types of edits he or she can make. For example, you can prevent someone from editing the title of a document. In Office 2010, this is referred to as Restricted Editing.

Note: Restricted Editing is only available in Word and Excel. It is not available in other Office 2010 applications.

To configure Restricted Editing in Word 2010:

  1. Open the document for which you want to restrict editing.
  2. Click on the File tab to access Backstage view.
  3. Click Info, then Protect Document and select Restrict Editing. The Restrict Formatting and Editing menu appears on the right side of the document.
  4. To apply formatting restrictions, click the Limit formatting to a selection of styles option and click Settings. Now you can get specific about the types of formatting changes a person can make to your document. Once you selected the options you want to allow or restrict, click OK to return to the Restrict Formatting and Editing menu.
  5. Under the Exceptions (Optional) heading, select which users can edit your document. Click More users.
  6. Enter in the appropriate user names and click OK.
  7. From the Restrict Formatting and Editing menu, click Yes, Start Enforcing Protection. When prompted, enter in a password to change the restrictions and click OK.

[Photo above by Dimitri N / CC BY-ND 2.0]

Insert A Table Of Contents In Word 2010

Word 2010 makes it easy to generate a Table of Contents for your document. Although it’s not a new feature in Word 2010, the steps to insert a TOC are slightly different from previous versions.

To insert a TOC in Word 2010:

  1. Within your document, place the cursor where you want to insert the TOC.
  2. Click the References tab followed by Table of Contents.
  3. Click Table of Contents.
  4. Word displays the thumbnails images of the different TOC available.
  5. Select one of the predefined TOC styles.

Word automatically generates the table of contents. If you want more control over the layout of your TOC, select the Insert Table of Contents option in Step 4 and select the attributes you want to use.

Wrap Text In A Cell In Excel 2007

There should be an image here!If your text exceeds the size of a cell, the text automatically spans into multiple columns. Some people find this a nuisance and prefer to wrap the text in a cell. Personally, I always wrap text because I find it difficult to read text that spans multiple columns.

It’s easy to wrap text in Excel 2007. Simply select the cell that you want to wrap (you can also select multiple tabs). Click Home on the Ribbon and select Wrap Text.

That’s all there is to it.

[Photo above by konradfoerstner / CC BY-ND 2.0]

Crop To Shape In Word 2010

Word 2010 lets you crop an image to a shape. What does this mean? Think of baking cookies. Once you make the dough and roll it out, you can use cookie cutters to cut the dough into shapes. The crop tool lets you do the same thing with images. For example, once you insert an image, you can crop the image into a star shape.

So how do you crop an image to a specific shape in Word 2010? Select the image that you want to crop to shape. Click the bottom half of the crop tool button on the Picture Tools tab. Hover your mouse over the Crop to shape option to see the gallery of different shapes (or cookie cutters) that you can use. Select the shape you want to use and press Enter. Your image is automatically cropped to the shape you selected.