Jott It…

I’ve written about Jott at least once before, and I believe someone else has mentioned it on this site, too. I feel as though I ought to tell you about it again, though, since they keep upgrading and adding to the service. If you looked at it before and decided it wasn’t for you (although I can’t see why it wouldn’t be), perhaps you might care to take another look. I’ve been using it for over a year.

In brief, which is the whole point of Jott: “Jott converts your voice into emails, text messages, reminders, lists and appointments.” All you need is your mobile. You register the number with Jott, and from then on all you have to do is dial/speed dial/voice dial their number and leave yourself a message. It’s transcribed, partially by computer and partially by humans, and sent to wherever you designate: an email address, a SMS, someone else’s email or phone. Later, if you like, you can access the original voice message and transcription online.

What’s it good for? For example, I commute for 35 minutes twice a day on the busiest stretch of Interstate in the country. When you have to leave yourself a note, it’s a helluva lot safer to Jott it than to do it any other way and it’s too bloody dangerous to text when you’re driving — I don’t care how good you think you are.

I don’t recommend using a mobile — even a hands-free — while driving. I’m sure you’re a much better driver than I*, but I know that I don’t drive as well when I’m on the phone. There are lots of other places to use Jott, too, like the mall, when you have nothing to write on, when you don’t have time to send a text in the usual way, etc.

Try Jott. You may like it. Did I mention it’s free? (At least while it’s in beta.)
*I mean, I only taught driving in a police academy. What do I know?

Wridea

We all have ideas on a daily basis, but it’s what we do with them that really matters. You could come up with an idea that could change the world, but if you don’t do anything with it, then what results can you expect? None. The same thing applies if you come up with a great idea and then forget it. If you’ve ever been in this situation before, then you know how disappointing it can be. In order to begin to make use of your ideas and projects, you need to save, organize, and possibly collaborate on them with others, and Wridea will help you to do that.

This service doesn’t appear to be updated frequently, but the core functionality that is available should still prove to be useful for some of you. Organization is simplified through categories and colors, and whenever inspiration strikes, you can just send your train of thought to your account via e-mail. If you want your friends to be a part of your Wridea account, then that can be done, but if you want to keep your ideas to yourself, then that’s also understandable. Just sit back, enter in your thoughts, and watch the IdeaRain fall in your browser.

Debrief Notes v2.2.4

Debrief manages notes for ideas, journals, tasks, contacts, issues, meetings, changes, risks, decisions, milestones, research, planning, and more. Notes, folders, and calendars are handled intuitively for organizing work. It emulates spiral notebooks, file folders, work in progress, reference material, and action items. The note card view lets users rearrange the notes in any order. The calendar view can gather material for status reports and reviews. End notes can be produced for publications. Debrief can handle multiple notebooks to manage work, career, studies, and a personal life.

[7.51M] [Win98/ME/NT/2k/XP/Vista] [Basic Edition is FREE]

[tags]notes, organization, organizer[/tags]

WhoDoes

No matter what type of projects you get involved in, planning and managing them isn’t always easy and can sometimes bring your stress level to the breaking point. Computers and technology have done a lot to help with project management, and a variety of interesting solutions can be used to keep track of the madness. Desktop applications work for some, but in my mind, if your project deals with the Internet in any way, then the best way to stay on top of it is to use a Web service. WhoDoes is a free solution for everyone to check out.

The system is useful for projects of all sizes, and whether you’re simply managing yourself or a team of people, WhoDoes can be an effective project management tool. Tasks can be assigned, projects can be discussed, and documents can be shared in the file repository. Each time that you sign-in to your account, you’ll see what needs to be done immediately and in the future. It may take a small amount of work on your part to get used to using something like this, but once you train yourself to be managed and stay organized in this way, then you’re sure to become more productive.

[tags]WhoDoes, Projects, Project Management, Stress Level, Team, Organization, Productive[/tags]

Hiveminder

It seems like there’s never a shortage of new online services that are trying to help us get and stay organized. As you can imagine, this is a result of all the information that’s being shoved in our faces on a continual basis. We all have more to keep track of and do than ever before, and it takes every ounce of power that our brains can muster just to keep up with it all and not shutdown. Because of this reality, you’ve surely felt overwhelmed when it comes to tackling your list of things to accomplish immediately and in the near future, and Hiveminder understands this.

Sometimes you just need to dump your brain of its content so you can organize it, prioritize it, and then go from there, and that’s exactly what Hiveminder encourages you to do. Although these tasks may be yours in the sense that you entered them in the system, you can also share them with anyone who has an e-mail address, and this will help you to collaborate on and work towards accomplishing these tasks. Once you’ve got the ball rolling, keep track of your feeds to stay on top of what you need to be doing and when.

[tags]Hiveminder, Organization, Tasks, Prioritize, Collaborate[/tags]

Empty Folder Nuker v1.2.0

Find yourself randomly finding files that are empty and you had forgotten about a long time ago? Maybe you deleted a few files inside of it, thought you got it all – but the empty file remains? If you are a perfectionist like me, you will be happy to have the Empty Folder Nuker.

This freeware program does exactly what you would think it does. It nukes, destroys, seeks out and eliminates empty folders starting from the base folder of your choice. If you wanted it to scan “My Documents” for empty folders, it could do just that.

The interface is pretty straightforward, and does not leave a lot of room for mistakes. All you need to do is put in your base folder address and then hit a button. That is it. The program does the rest of the work for you. It also integrates with your current right click menu for easy scanning for empty folders as you browse through your computer.

Now of course you should be careful not to delete important files – that much should be a given. When it comes to doing some empty file cleanup, though, this free program is a good place to get started.

[260K] [Win98/ME/2k/XP] [FREE]

[tags]Windows, freeware, folders, empty, delete, organization, clean up[/tags]

HDClone Free Edition v3.1.12

HDClone Free Edition enables you to move the content from an entire hard drive to another, larger one. The program installs itself on a bootable floppy or CD, and includes its own operating system so it runs completely independent from Windows. Once HDClone has created the bootable floppy or CD for you, you can use it to boot your computer and copy the drive content to the new (installed) drive, using a graphical interface. The free version is perfectly suitable to upgrade your existing drive to a larger one. It supports IDE/ATA/SATA hard disks and is able to copy up to 300 MB/min. The latest version now supports USB mouse and keyboard as well as USB 1.1 drives.

[3495k] [Win98/ME/2k/XP] [FREE] [Miray Software]

[tags]HDClone, Miray, USB, hard drive, file move, organization[/tags]

ChipIn

No matter where you turn, it always seems like there’s another organization asking for a donation. Granted, a lot of these funds are for very admirable causes, and I’m sure that we’ve all been moved by television advertisements that have shown people who are in desperate circumstances. You may have even donated some of your financial resources to these organizations, and you surely felt good about your efforts of goodwill. With that said, there are also plenty of fundraisers that seem to have ridiculous goals. However, regardless of what you’re trying to collect money for, ChipIn will help you to make your goal a reality.

You can start collecting money immediately by simply stating what you’re collecting money for, how much money you want to raise, how soon you need it by, and how you want the funds to be transferred (PayPal, check, direct deposit). ChipIn provides you with your own event Web site, and they also give you a widget that you can place on any Web page in order to show people how you’re progressing to your goal and how they can get involved. Organizing a cause and contributing money to it never felt so easy.

[tags]ChipIn, Organization, Donation, Funds, Money, Collection, Fundraiser[/tags]

Create A New Appointment In Outlook 2002

If you are going to be busy or out of the office for a period of time, you should let others know so they do not schedule any meeting with you during this time. You don’t have to send out an email to everyone but rather you can configure your calendar to show you as being away or busy during this time. You can do this by creating a new appointment as described below.

  1. Open Outlook.
  2. Click Calendar listed under Outlook Today.
  3. From the Actions menu, click the New Appointment option.
  4. Use the down arrows beside Start time and End time to specify the day and time that you will be unavailable.
  5. Optionally type in a Subject and Location.
  6. Use the down arrow beside the Show time as option to set the status. You can select one of the following options: Busy, Free, Tentative or Out of Office.
  7. Click Save and Close.

The appointment will appear in your calendar and to others attempting to schedule a meeting with you.

[tags]meeting in outlook, outlook 2002, schedule meeting, calendar, organization, plan[/tags]

Reschedule A Meeting In Outlook 2002

In a previous tip I outlined how you can schedule a meeting within Outlook 2002. Once the meeting is created, it automatically appears in your calendar on the date that it is taking place.

However, what happens if you need to reschedule a meeting? This is as simple as reopening the meeting, changing the time, and notifying the participants. The exact steps are described in detail below.

  1. Open Outlook.
  2. Click Calendar listed under Outlook Today.
  3. Locate and double click the meeting within your calendar.
  4. Use the down arrow to select a new day and time for the meeting.
  5. Click the Send Update button.

Participants will be sent the updated day and time for the meeting. You will receive a notification for each participant that accepts or declines the new time.

[tags]meeting in outlook, outlook 2002, schedule meeting, calendar, organization, plan[/tags]

Schedule A Meeting In Outlook 2002

Outlook 2002 allows you to schedule a meeting with other users on your network. The meeting request is sent to the participants you specify and automatically entered into your calendar. Outlook even reminds you of the meeting a few minutes before it is due to start.

You can schedule a meeting in Outlook 2002 using the steps that are listed below:

  1. Open Outlook.
  2. Click Calendar listed under Outlook Today.
  3. From the Actions menu, click Plan a Meeting.
  4. Click the drop down arrow beside Add Others and click Add from Address Book.
  5. For each contact you want to invite to the meeting, highlight their name and click either Required or Optional.
  6. Click OK.
  7. Use the down arrows beside the meeting start time and meeting end time options to select the day and time that the meeting will occur.
  8. Once you have completed all the details, click the Make Meeting button.
  9. In the Subject field, provide a word or two about the meeting.
  10. In the Location field, specify where the meeting is taking place.
  11. Optionally, type in a message for participants.
  12. Click Send.

The invitation will be sent to the participants you specified and you will receive notification as the whether the invitation has been accepted or declined.

[tags]meeting in outlook, outlook 2002, schedule meeting, calendar, organization, plan[/tags]

SideSlide

Need a better way to manage files and programs on your desktop? From what I have seen, people either have really busy desktops with icons everywhere or a clean desktop with nothing to be seen. I think both of these types of desktops could find a nice balance with SideSlide.
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Gliffy

No matter how clear you try to be when you’re explaining something to someone, they’re not always going to get it. It may make perfect sense to you, but the other party may have trouble computing your vision in their brain. In these situations, the best thing to do is take some time and draw an explanation on paper. This way, concepts aren’t just floating around in the ether; instead, the hard facts are down on paper, making them easier to grasp. Writing things down can even make it easier on you if you’re confused by all of the thoughts that are running through your head. Organizing things in this manner helps to bring some sense to the situation, and the light bulb in your head will hopefully go off once you view things in this way. Gliffy will help you to diagram and draw various items straight from your Web browser.
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Backpack

Unfortunately, so many of us are clumsy with our organizational skills. As time presses forward, most of us are experiencing an increased amount of responsibilities which is leading to an increased amount of stress. If we only rely on our already distracted brain, it could lead us to curl up into the fetal position and cry our eyes out. Without reminders, we’d probably forget to do half of the things that need to be done. I know a bunch of people who are in need of an extreme organizational makeover, and thankfully, the tools are out there. Since a pen and paper are almost a prehistoric combination to a growing amount of individuals today, an online service like Backpack is the proper solution to investigate.
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Analyzing Business Data With Excel

In a time when managers and executives have to cope with a constant flood of business information, analysis and discrimination can be key. Yet what tools are readily available for the task? Do we really need expensive tools and a team of analysts to do the work every time?

Gerald Knight, author of Analyzing Business Data With Excel believes that we under use one of the most commonly available tools. “For years I have worked with bright, well educated professionals,” says Knight. “They use Excel every day and in most cases it is the tool they use most. Yet they don’t know about many of Excel’s more advanced features and don’t realize how much more they could do with Excel. Many of these Excel users want to learn more.”
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