How Do I Select Vertical Text In Word 2007?

There should be an image here!When you select text in Word, it assumes you want to select horizontal text. When you drag the mouse down to select text, Word automatically selects the text to the right of the cursor; when you drag the mouse up, Word automatically selects the text to the left of the cursor.

What if you want to select vertical text, without selecting text to the right or left of the cursor? It is possible, but you need to customize the selection area.

To select vertical text in Word 2007:

  1. Place the cursor either at the beginning or end of the block of text you want to select.
  2. Hold down the ALT key on the keyboard and drag your mouse up/down and right/left to select the text.

As you’ll see, by holding down the ALT key, Word doesn’t make any assumptions about your selection which enables you to select a block of vertical text.

[Photo above by Dimitri N / CC BY-ND 2.0]

How Do I Select Vertical Text In Word 2007?

There should be an image here!When you select text in Word, it assumes you want to select horizontal text. When you drag the mouse down to select text, Word automatically selects the text to the right of the cursor; when you drag the mouse up, Word automatically selects the text to the left of the cursor.

What if you want to select vertical text, without selecting text to the right or left of the cursor? It is possible, but you need to customize the selection area.

To select vertical text in Word 2007:

  1. Place the cursor either at the beginning or end of the block of text you want to select.
  2. Hold down the ALT key on the keyboard and drag your mouse up/down and right/left to select the text.

As you’ll see, by holding down the ALT key, Word doesn’t make any assumptions about your selection which enables you to select a block of vertical text.

[Photo above by Dimitri N / CC BY-ND 2.0]

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Diagnose And Repair Office 2007

If you are experiencing problems with Office, you can use the Microsoft Office Diagnostics to diagnose and potentially solve the problem. There are different diagnostic tests that you can run including: Setup Diagnostics, Disk Diagnostics, Memory Diagnostics, Update Diagnostics, Compatibility Diagnostics and Check for Known Solutions.

To run the diagnostics in Word 2007:

  1. Within Word, click the Office button.
  2. Select Word Options at the bottom of the menu.
  3. Click the Resources tab.
  4. Click Diagnose.
  5. Click Continue.
  6. Click Run Diagnostics.

After the diagnostic tests are run, you are prompted to visit a Web page to obtain more information on the results.

Print A Word 2007 Document Without The Graphics

There may be instances when you want to print a document without the graphics. Word 2007 lets you do this using the Draft Quality print option. When you select the Draft Quality print option, Word leaves blank spaces where the graphics would appear.

To print a version of a document without the graphics:

  1. Click the Microsoft Office button.
  2. Click Word Options.
  3. Click Advanced.
  4. Scroll through the options available until you find the Print section.
  5. Select the Use Draft Quality option.
  6. Click OK.
  7. Print your document.

Use Straight Quotes Instead Of Curly Quotes In Word 2007

When you add quotation marks, Word 2007 can automatically change them from straight quotes to curly quotes (referred to as smart quotes). If you prefer to use straight quotes, you can easily prevent Word from changing them.

To accomplish this in Word 2007:

  1. Within Word, click the Microsoft Office Button.
  2. Click Word Options.
  3. Click Proofing and then click AutoCorrect Options.
  4. Click the AutoFormat as you type tab.
  5. Under Replace as you type, click the “Straight quotes” with “smart quotes” option.
  6. Click OK.

Single Space An Entire Document In Word 2007

Word lets you configure the amount of space between lines. For example, you can use single spaces or double spaces between lines. Furthermore, you use the same line spacing throughout an entire document or you can customize specific sections within a document to be single or double spaced.

The easiest way to single space an entire document is to use the Word 2003 Quick Style set, which will single space lines. To single space an entire document in Word 2007:

  1. On the Home tab, within the Styles group, click Change Styles.
  2. Point to Style Set, and click Word 2003.
  3. To set all new documents with single spacing, click Change Styles again, and then click Set as Default.

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Apply Shading To An Entire Table In Word 2007

One way to call attention to tables within a Word document is through shading. For example, you make your tables stand out from paragraphs by adding 10% grey shading to them.

Furthermore, if you want to quickly and easily shade all the tables on a document, here is a quick and easy way to do so.

  1. Select a table cell that is not shaded.
  2. Make sure the Design tab of the ribbon is displayed.
  3. In the Table Styles group, click the Shading tool.
  4. Choose the color and percentage of shading you want to use.
  5. To apply the shading to remaining cells in the table, select the other cells and press F4.
  6. Repeat steps 5 for any other tables you want to format.

Disable The Paste Options In Word 2007

When you copy and paste text within a document, Word displays a ‘paste options’ tool once you complete the paste operation. The tool resembles a tiny clipboard with a piece of paper. By clicking the drop down arrow beside the Paste Options tool, Word displays several options for applying variations to the pasted text.

If you do not use the Paste Options tool and find it to be more of a distraction, you can disable it using the steps described below.

To disable Paste Options in Word 2007:

  1. Click the Office button and then click Word Options.
  2. Click Advanced.
  3. Scroll through the available options until you get to the Cut, Copy, and Paste section.
  4. Clear the Show Paste Options Buttons check box.
  5. Click OK.

Wrap Text Around A Picture In Word 2007

When you insert a picture into a Word document, you can change the way the image appears with the text by using the Text Wrapping feature. For example, you can configure text to appear above and below the picture or beside it.

  1. Within your document, select the picture. If the picture is on a drawing canvas, select the drawing canvas.
  2. On the Format tab, within the Arrange group, click Position.
  3. Click the wrapping position that you want to apply.

Split A Single Table Into Two Tables In Word 2007

Sometimes information in one table is better displayed in multiple tables, especially if it is very large. If this is the case, you do not have to create a second table and copy the information over to it. Instead, you can simply split the table and Word will take care of the rest for you.

Here is how you can split a table.

  1. In your existing table, place the insertion point where the new table should start.
  2. Within Table Tools, click the Layout tab.
  3. Click Split Table in the Merge Group.

Word will automatically create a second table for you.

Create A List Of Acronyms In Word

One thing I have noticed about working in Information Technology is that we love our acronyms. We have acronyms for just about everything. The problem is that acronyms are very frustrating for those who do not know what they stand for. The general rule is to spell out and define an acronym on first use within a document.

If your document is full of acronyms, it may be useful to include an acronym list of glossary of terms to which readers can refer. However, the challenge of adding an acronym list is compiling all the acronyms throughout a document.

If you created your document in Word, you are in luck because you can use the Index tool to create the list of acronyms. The main thing to remember is that you need to mark the first instances of each acronym.

To generate a list of acronyms in Word:

  1. Within your document, find and select the first instance of an acronym and its meaning.
  2. Press Alt+Shift+X to mark the selected text for the index and click Mark.
  3. Repeat the steps 1 and 2 for additional acronyms to add to the list
  4. Once you have marked all the acronyms and their meanings, move to the end of the document to insert the index. From the Insert menu, point to reference and click Index and Tables.
  5. Verify that the Index tab is selected and click OK.

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Convert Text To A Table In Word 2007

Word 2007 lets you convert text into table format. For example, if you have a list of words that you think would be better displayed in a table, you can easily change the text into a table.

Your first step is to decide how to separate the text into columns and rows. This can be done by inserting separator characters, such as commas or tabs, where you want to divide the text into columns. You can use paragraphs marks to indicate where to begin a new row.

Once you’ve inserted the necessary separator characters:

  1. Select the appropriate text.
  2. On the Insert tab, in the Tables group, click Table, and then click Convert.
  3. From the Convert Text to Table dialog box that appears, select the option for the separator character that is in your text.
  4. Verify the number of columns in the Number of columns box.
  5. Select any additional options.
  6. Click OK.

Word automatically converts the text into table format.

Add A Page Border In Word 2007

Adding a page border to your Word document can be useful for making the title page stand out. Page borders in your Word document are also useful for styling pages and making certificates. Word 2007 lets you add borders to various elements of a Word document. For example, you can add borders to a table, paragraph, section, etc. You can also add a border to an entire paget in your Word document.

To add a page border in Word 2007:

  1. Make sure the Page Layout tab of the Ribbon is displayed.
  2. In the Page Background group, click the Page Borders tool. The Page Border tab of the Borders and Shading dialog box appears.
  3. Use the options in the dialog box to specify how you want your border to appear. In addition, use the Art drop-down list to add an artistic element to the border.
  4. Use the Apply To drop-down list to select what parts of your document should use the border.
  5. Click OK.

Convert Text To A Table In Word 2007

Word includes a function that lets you convert text into table format. For example, if you have a list of words you think would be better displayed in a table format, you can tell Word to put the text into a table for you.

You need to decide how to separate the text into columns. In other words, you need to tell Word where to separate the text. This can be done using paragraphs, commas, tabs or other characters. For example, if you select commas, Word will place text in a new column or row after each comma.

To convert text into table format:

  1. Select the appropriate table.
  2. On the Insert tab, in the Tables group, click Table, and the click Convert Text to Table.
  3. Under Separate text at, click the option for the separator characters that is in your text.
  4. In the Number of columns box, check the number of columns.
  5. Select any additional table options you want to use.

Word will automatically put the text into table format using the criteria you specified.

Prevent Format Hyphens As En Dashes And Em Dashes In Word 2007

When you type two dashes in Word (–) that are preceded by a space, Word automatically changes the two dashes to an en dash (–). When you type two dashes that are not preceded by a space, Word automatically changes the two dashes to an em dash (—).

You can prevent Word from formatting hyphens as en and em dashes by disabling this feature. To do so in Word 2007:

  1. Within Word, click the Microsoft Office button.
  2. Click Proofing.
  3. Click AutoCorrect Options.
  4. Click the AutoFormat as you type tab.
  5. Click the Hyphens (–) with dash (–) option.
  6. Click OK.